IMCA-CAT Sector Orientation Guide

APS User Administration

• Complete APS User Orientation and General Employee Radiation Training (GERT)
  The APS User Orientation process is a brief introduction to the facility and the safety requirements associated with its use. It takes less than one hour and is conducted by one of the APS user office staff.
  The APS requires that all badged users maintain their General Employee Radiation Training certification in order to use the facility. This training may be obtained either at the APS or at the other DOE-operated storage rings (NSLS, SSRL, or ALS), but it expires 24 months after the user passes the training. Training at the APS is accomplished through a computer-assisted training program followed by a computerized examination. It isn't difficult, but it needs to be completed. The APS user office maintains records of your GERT status; you can check with them to see how soon your training will expire. Ann Bertling, CAT-Coordinator, maintains similar records on an unofficial basis.
• Obtain APS user badge for access to ANL gate and APS building
  This issuance is part of your user-orientation process. Under most circumstances you'll actually receive your badge while you're up at the user office. If your citizenship or birthplace is in one of the DOE's designated "sensitive nations", you won't be able to receive your badge right away. The sensitive nations are:

  Algeria	Iran	Russia
  Armenia	Iraq	Sudan
  Azerbaijan	Israel	Syria
  Belarus	Kazakhstan	Taiwan
  China	Kyrgyzstan	Tajikistan
  Cuba	Libya	Turkmenistan
  Georgia	Moldova	Ukraine
  Hong Kong	N.Korea	Uzbekistan
  India	Pakistan

  This delay is associated with what is known as an "Indices Check" under which the Department of Energy, in cooperation with other governmental agencies, verifies the citizenship and employment records of an individual. Users from sensitive countries who are already badged are not affected by this phenomenon.

Safety Policies and Resources:

• Affirmation and clarification of the safety first principle:
  In IMCA-CAT we affirm that we regard the safety of the experimenter and others at the APS to be of central importance. No experiment or operation will be permitted on the floor if it poses a significant safety risk. The CAT safety review process has been instituted to minimize the likelihood of anyone (users, staff, independent investigators, or our neighbors on the ring) being exposed to hazards.
  
• Orientation to the CAT's environmental, safety, and health plan:
  IMCA-CAT's environmental, safety, and health information is contained in its Safety Plan, available on the World-Wide Web. A previous version of this document has been accepted as authoritative by the appropriate APS committee and may be regarded as the safety document regulating IMCA-CAT operations.
  
• Explanation of the CAT's general policies pertaining to control of hazards:
  The CAT's fundamental policies are:
  1. Each person working in the IMCA-CAT facilities is responsible for maintaining a safe work environment for him or herself and for those nearby.
  2. We will ensure that no one will ever be inside a closed radiation enclosure.
  3. Each person working in the facilities will be aware of the procedures required for maintaining a safe environment and will know who is responsible for specific aspects of safety maintenance and enforcement.

  
  The CAT Safety Plan spells these policies out in some detail.

• Contact IMCA-CAT staff regarding any safety-related matters:
  You should not hesitate to remind the CAT staff of your safety-related concern. The CAT officers in charge of safety are named and their duties defined in the CAT Safety Plan. A table showing these individuals and duties is provided in the next section of this document.

  Any safety matter should be brought to the attention of one of the staff. Dr. Keefe is the recipient of choice for most safety issues. Implementation can be brought to Dr. Keefe's attention, and overall safety policy is primarily Dr. Keefe's responsibility.
  

Emergency and Facility Safety

• Learn Emergency Medical and Security Phone Number: 911:
  The on-site emergency number is 911 and can be reached from any lab telephone or pay phone. Call 911 in any medical, fire, or safety emergency; notify the APS and CAT staff afterward. You can notify the APS by paging the on-duty floor coordinator at ext. 2-0101; punch in the number from which you're calling, and the floor coordinator will reply within five minutes. The staff phone numbers are listed in the table below.
  
  
• Learn how to call APS Floor Coordinator: Pager 2-0101
  The on-duty floor coordinator's number is 2-0101, i.e. (from off campus) 630-252-0101. This is a pager, not a telephone, so dial it, enter the number from which you're calling (typically 21717 from 17-ID-B, or 21817 from 17-BM-B), and wait. Ordinarily you'll get a response within five minutes, so it's a good idea to wait at the phone from which you called for that long.
  
  
• Learn Fire Alarm Notification:
  If you hear a fire-alarm bell ringing continuously, you should evacuate immediately. From building 435A (the IMCA-CAT Laboratory and Office Module) or from the experimental floor in our neighborhood, you should evacuate into the building 435 parking lot.
  There are several types of alarms on-site: outdoor sirens, the public address system warning tone, and building alarms. Be familiar with each type. You may listen to a tape recording of various types of alarms by calling 23342 from an APS telephone. Sirens and the public address system warning tone are tested the first Tuesday of each month at 10:00 am. If you hear the 20-second tone on the public address system, listen for instructions that will follow. If you miss the message, find out what it was from a co-worker. If you hear the outdoor sirens, seek shelter. Be familiar with alarms in your building and know what action to take. Fire alarm bells and lights are found in two places, in the office area of the LOM and on the beamlines. Always move away from the area of the alarm. In the APS facilities the fire alarms generally apply on a building-by-building basis, e.g. an alarm trip in our area will set off the alarms in all of building 435 (435A through 435E), and will result in evacuation of that building. The APS floor is a separate fire-alarm zone. A copy of the APS memo detailing the various alarms and appropriate responses is posted on each safety board (located on the beamline hutches), in each IMCA lab, and on the IMCA bulletin board, on the wall opposite the door to the IMCA chem lab.
  
  

Locate telephones and phone directories for APS and IMCA-CAT personnel.
Currently every IMCA-CAT office in 435A and each of the beamline work areas has a telephone. The phones at the beamline work areas are 900 MHZ portable phones; the other phones are mostly wire-bound. There are full Argonne telephone books at each beamline and in most of the LOM offices. There are also one-page telephone directories for the benefit of IMCA-CAT staff and a few of the APS staff most likely to be queried by us; these phone sheets are posted on the safety boards on both beamlines.
The staff are:

Lisa Keefe, CAT Director, 435-A002, 630-252-0544, pager 630-314-0544

Rong Huang, Beamline Scientist, 435-A008, 630-252-0522, pager 630-314-0522

Kevin Battaile, Crystallographer, 435-A009, 630-252-0529, pager 630-314-0529

Anne Mulichak, Crystallographer, 435-A010, 630-252-0525, pager 630-314-0525

Davita Findlay, User Uspport Associate, 435-A005, 630-252-0530, pager 630-314-0530

Eric Zoellner, Beamline Technician, 435-Cage, 630-252-0527

Joseph Digilio Systems Administrator, 435-A001, 630-252-0528

J. Lewis Muir, Software Developer, 453-A001, 631-704-4044, pager 630-314-0528

Ann Bertling, CAT-Coordinator, 435-A003, 630-252-0520

• Learn Tornado Alert:
  This area is occasionally visited by tornadoes. If a tornado is likely to come close to the APS, an announcement to that effect will be made over the public address system. In the case of a tornado warning, you don't need to evacuate, but you should listen attentively for an upgrade to a tornado alert, for which you should seek shelter. There are two kinds of tornado shelters in the area: the user machine shops, such as the one facing the ring near 435B, next to the Floor Coordinator's office; and the restrooms in 435C and similar locations in 434C, etc. You may go to either, although the machine shops are probably less cramped.
  
  
• Location of fire extinguishers:
  There are fire extinguishers on every third column along the outside perimeter of the storage ring, including columns 113 and 116 near the IMCA-CAT beamlines. There are fire extinguishers at each end of the Laboratory and Office Module complex for IMCA-CAT, just outside the main doors.
  
  
• Learn neareby Emergency Exits and Egress Aisles
  The emergency exits are located in the laboratory and office buildings between the individual LOMs, i.e. between 435A and 434E, between 435A and 435B, and so on. These doors are alarmed, so do not go through them except in an emergency. You can also exit the building through the main 435 exit in 435C.
  Numerous places on the experimental floor are delineated with yellow tape. These are egress aisles, usually to enable rapid escape from tight spaces close to the storage ring. You should not store anything in the egress aisles, both because storage could interfere with rapid exits by pedestrians, and because the small forklifts that are brought in to move equipment around in the vicinity of those egress aisles will be unable to get past the equipment or supplies you leave in those areas.
  
  
• Locations of the utility shutoffs for electricity:
  Circuit breaker boxes are found in each experimental enclosure. A pair of breaker boxes is in each laboratory; the one in 435A020 covers one half of the LOM, and the one in 435A030 the other half. The chill room breaker is in the central electrical control room (435C004). Master shutoff switches are on the outside inboard walls of both experimental enclosures and in the cabinet in the corridor down the center of the LOM.
  This would be a good place to say that air is the only compressed gas found in any of the IMCA-CAT facilities, apart from gas cylinders. Water and gas valves can be shut off along the inboard walls of both experimental enclosures and in the First Optical Enclosures of both beamlines. There are no master shutoffs for air or water. Gas cylinders are stored either in the designated Sector 17 space (in the yard beyond the sector 20 truck lock) or in designated areas behind the experimental hutches. An ice machine for lab use is in the truck lock; do not use the ice for cooling food or drinks.
  
  
• Read emergency information on yellow safety information board:
  These boards are located along the chill-room wall of the biochemistry laboratory and on both experimental enclosures. They contain telephone numbers of people you might wish to call in emergency situations; they also contain general information on Argonne safety procedures.
  
  
• Restrictions on working alone:
  Certain types of electrical and shop work should be performed only when someone else is present. Consult the CAT safety plan and the LOM shop safety plan for these limitations If you do plan to work alone late at night (while the ring is operational) you should alert the on-duty floor coordinator. Now that the CAT has determined that every user should be retrained during calendar 2000, we will direct that no user who has not received that retraining should operate the beamline alone.
  
  
• Fill out User Locator (green) card:
  The user locator cards are stored near the Personnel Safety System panels on each beamline. If you intend to leave the beamline unattended for more than an hour, you should fill a blank card out and leave it in the pocket from which you found the card. The card contains information by which the IMCA-CAT staff or the APS staff can contact you if you need to get information while you are offsite.
  
  
• The importance of keeping work areas neat and orderly, and the aisles free of obstructions:
  An uncluttered work area is safer than a cluttered work area. Don't leave unnecessary personal items lying around in the experimental work areas, in the hutches, or in the LOM offices. Please be respectful of subsequent users as you are leaving; they won't want to wade through your clutter in order to operate. The two areas where it is especially important to keep aisles clear are 1) on the experimental floor and 2) in the IMCA-CAT chemistry laboratory. On the floor, yellow tape delineates the equipment-free zones for passage between experimental stations. In the chemistry laboratory, the aisles are rather narrow. We cannot afford for them to become even narrower owing to equipment in the aisles or hanging over the benches.
  
  
• Restrictions on and proper use of electrical power strips and extension cords:
  Power strips and extension cords should be used on a temporary basis only.
  The CAT has already obtained several extension cords and power strips that are certified for use. Use those or obtain additional ones from the APS stockroom. Do not bring power strips or extension cords from offsite.
  
  
• Procedure for obtaining and using liquid nitrogen:
  Liquid nitrogen dewars for the insertion-device monochromator cryosystem and the experimental cryocoolers are filled by the APS, from fill stations in the truck lock, just beyond sector 20. Liquid nitrogen for laboratory use may be obtained from the large 'not in use' liquid nitrogen dewar in the fill area, located between beamline floor workstations. Users will be responsible for personal use of the liquid nitrogen in the beamline work area or in the lab. Argonne requires persons filling liquid nitrogen dewars to wear long (non-cuffed) pants and leather (non-laced) footwear, along with glasses, face shield and gloves. Safety glasses, shield and cryo-gloves are provided for your use when filling smaller containers from the large dewar. IMCA-CAT staff can train users and certify them as qualified for unassisted use of the large dewars, at the users' request. Safety issues related to handling of liquid nitrogen are discussed in the Argonne ES&H manual as well.
  
  
• Location and requirements for the use of safety eyewear and other personal protective equipment:
  Safety eyewear (in the form of safety glasses or goggles) should be worn in the chemistry laboratory and the LOM shop. Safety eyewear to be worn in the electronics laboratory as work requirements dictate. There is a supply of safety glasses in a plastic holder on the inside of the hallway door to the chemistry laboratory (435A030) and a supply in the LOM shop. There is also a safety eyewash and emergency shower in the IMCA-CAT chemistry laboratory; lab coats and rubber gloves are available for use at your discretion.
  
  
• Clothing regulations:
  Sandals are forbidden in the labs or on the experimental floor. Shorts or skirts are allowed in the chemistry lab when covered by a lab coat. , Shorts or skirts are permitted on the experimental floor or in the electronics lab with or without a lab coat, provided that the user is only doing paperwork or computer work; any work with samples, electronic components, vacuum equipment, or chemicals requires a lab coat over shorts or skirts.
  

  Location	Sandals	Shorts or skirts without labcoat	Shorts or skirts with labcoat
  Offices	yes	yes	yes
  Chemistry Lab	no	no	yes
  Electronics Lab paper/computer work	no	yes	yes
  Electronics Lab work with materials	no	no	yes
  Experimental Floor paper/computer work	no	yes	yes
  Experimental Floor work with materials	no	no	yes

  
  
• Storage of chemicals, heavy atoms, compressed gases, and ice:
  We have APS approval to store specified chemicals in the chill room. Acids and bases are stored in marked cabinets, under the hood in the chemistry lab. A "flammables" storage cabinet is on the APS experimental floor, just upstream of the CAT storage cage. Large quantities of flammable reagents can be stored here. A list of available chemicals and their location is on the web pages; a hard copy is kept near the hood. A small locking cabinet for Heavy Metals storage and a copy of procedures for their use is near the lab hood.
  
  
• Disposal of waste, including hazardous waste:
  Aluminum cans, bottles and other recyclable material (other recyclable plastics) will be recycled if placed in the blue recycling bins labeled "CANS ONLY" in the LOM, on the beamline, and in the building 435 communal kitchen. Paper will be recycled if placed in the blue recycling bins labeled "PAPER." Trash may be placed in cans containing plastic liners. The "GLASS" boxes in the 'wet lab' are for glass or pipet tips only. Please do not fill them up with paper or other waste. The CAT Safety Plan has detailed discussions of disposal of chemical waste, and those regulations should be followed. Lisa Keefe has been trained in DOE-approved methods of hazardous waste disposal. Consult with Dr. Keefe on any hazardous waste disposal questions. This includes soiling of lab coats with known hazard material contamination. Should you soil one of the lab coats, put it in a plastic bag, labeled with your name and any hazard contamination information. Give this to Dr. Keefe or leave it near her desk, so that she can have the coat handled appropriately. Heavy atom waste must be recorded in the log book and kept contained in a plastic bag (in the designated area) under the hood.
  
  
• Location of safety documentation:
  The CAT Coordinator, Ms. Bertling, maintains a paper copy of the CAT Safety Plan in her office, as does the CAT Director. Additional printed copies are available in the user office area and near the beamline workstations. It is also available on the World-Wide Web, as mentioned above. The Argonne Environmental Safety and Health Manual is available on the Web, and the CAT Director has a paper copy. Materials safety data sheets for all chemicals that IMCA-CAT is currently using are maintained in a binder just outside the south door of the IMCA-CAT chemistry lab. Ms. Findlay has a file of additional MSDSs that can be incorporated into the binder as needed, and others can be obtained on the Web.
  
  
• Handling of sharp objects
  There are sharp objects, such as alignment pins, available for use inside the experimental hutches. All sharp-pointed, solid alignment pins and other items capable of producing puncture wounds and abrasions should be left uncapped only as long as they are actually being used. It is the responsibility of the users of these items to see that they have been placed in a screw-capped container after they are no longer in use. The user support scientist associated with the user's beam-time should verify that alignment pins and similar objects have been properly stored after use.
  
  
• Storage of other items:
  Shelves, bookcases, filing cabinets and other storage facilities are provided in the laboratories, offices, and work areas. Nothing should be stored on top of tall cabinets. Food should never be stored in the chemistry lab, as food or drink is never allowed in this room. Opened packages of food should not be stored in any drawers. A refrigerator is provided for your shared use while you are here.
  
  
• Rules regarding food:
  Food may be eaten in the 435C lunchroom (just inside the parking-lot entrance), in the staff offices, and at the conference table in the IMCA-CAT conference room. Drinks may be consumed in those places, in the user offices, and in the user work areas adjacent to the two beamlines, where, as the APS has stated, "coffee and soft drinks are part of the synchrotron culture." No food or drink is allowed in the chemistry lab or inside the experimental hutches. Some of these rules are APS regulations; one rule (no solid food in the user offices) is an IMCA housekeeping decision, voted on at an IMCA Supervisory Board meeting in 1998. Alcohol consumption is not permitted on-site.
  
  
• Orientation to tornado shelters and floor coordinator's office:
  The restrooms and the user staff shop are designated tornado shelters. Restrooms are in building 435C, on either side of the parking lot entrance. The shop is next to the floor coordinator's office on the outside of the storage ring floor, at column 120, between sectors 18 and 19. When a tornado alert occurs, immediately go to a tornado shelter to wait out the storm.

Sector Safety and Operations:

• Explanation of the use of radiation survey meters:
  The APS keeps a stock of calibrated radiation survey meters. You may ask APS Health Physics staff to conduct a survey of an area at or near the IMCA-CAT beamlines, or borrow one of the meters to do a survey yourself. To ensure valid results the APS asks us not to use survey meters other than those they calibrate.
  
  
• Explanation of the use of radioactive check sources:
  Davita Findlay is the APS-designated custodian for radioactive check sources for IMCA-CAT, having been trained by the APS for that role. In February 1999 we acquired a 1 mCi cadmium source which is stored in 17-ID-B in a properly shielded and labeled container. This is available for use in calibrations and similar experiments. She will manipulate the source for you in any experiment that requires it. Consult with her and the Safety Coordinator for details.
  
  
• Orientation to the CAT's implementation of the APS Shielding Configuration Policy:
  All portions of IMCA-CAT's beamlines that will ever contain X-rays, are contained in steel-lead-steel enclosures. There are two types of enclosures: those controlled by personnel safety systems and those under configuration control. Personnel safety systems (PSS) control all enclosures into which users may enter. These provide automated interlocks that prevent human entry into the enclosure, while X-rays are being generated. Enclosures under configuration control (those with yellow tags) lack personnel safety systems and are intended to remain closed whenever the beam is in operation. These labyrinths and components may be opened only after written permission is obtained from the Floor Coordinator and (in some cases) other APS officials. Only staff members should be involved in opening enclosures under configuration control.
  
  
• General and beamline-specific operation of the Personnel Safety Systems:
  All IMCA-CAT staff and users will receive general training from the APS. Beamline-specific Personnel Safety Systems operations will be given by an IMCA-CAT staff member.
  

Updated by Ann Bertling on 20 Feb 2009